See (College Policy: 6Hx28:06-08.1 Student Fees and Refunds)
Students are responsible for ensuring that courses intended for drop are officially dropped by the Drop/Refund Deadline published in the Academic Calendar. Courses dropped by the published deadline are eligible for a refund of tuition and refundable fees. Application fees and certain other fees are non-refundable.
Refund Processing
Refund processing generally begins approximately 15 business days after the first Drop/Refund Deadline of the term and continues weekly thereafter.
Refunds are processed as follows:
- If fees were paid by a third-party agency, refunds will be returned to the agency to the extent of the agency payment.
- Remaining credit balances are disbursed based on the student's selected refund preference, though Valencia reserves the right to refund any credit due to the original form of payment which may differ from your refund preference. Students are encouraged, but not required, to select an electronic refund preference for timely receipt of funds. Students without a refund preference on file will receive a paper check mailed to the address listed in MyVC.
The College reserves the right to apply any refund due against outstanding balances on the student account.
Financial Aid & Regulatory Considerations
Refunds for financial aid recipients are subject to federal and state regulations. Students who withdraw may be required to repay a portion of unearned federal financial aid. See Repayment of Unearned Federal Financial Aid for details.
Late Drop (Administrative Refund) Requests
Students who experience documented major extenuating circumstances may petition for an administrative refund after the published Drop/Refund Deadline. Major extenuating circumstances are limited to:
- Death of an immediate family member (parent, spouse, sibling, or child)
- Documented student medical emergencies resulting in confinement or incapacitation; medical situations affecting family members or others are not eligible
- Military recall to active duty
Late Drop requests are intended for situations in which the student paid out-of-pocket refundable tuition and fees. If no out-of-pocket payments were made (e.g., tuition and fees were fully covered by Title IV financial aid or third-party funding), no student refund is available, and Late Drop requests are generally not approved.
Refunds issued as a result of approved Late Drop requests are disbursed in accordance with the student's selected refund preference.
Students seeking information about the petition process should review the Late Drop (Administrative Refund) Request form available in MyVC.
