Refund of Fees

(College Policy: 6HX28:06-08.1 Student Fees and Refunds)

It is your responsibility to ensure all your courses are dropped by the Drop/Refund Deadline listed in the Important Dates and Deadlines calendar. If you drop a course(s) by the Drop/Refund Deadline, all tuition and refundable fees will be refunded. (Application and certain other fees are not refundable.) These refunds are processed by the Business Office approximately 15 business days after the Drop/Refund Deadline and weekly thereafter.

A student who has documented major extenuating circumstances may petition to be dropped or withdrawn after the published deadlines.  Major extenuating circumstances are defined as, and limited to, the following:

  • Death of an immediate family member (spouse, mother, father, sister, brother, son, daughter, or legal equivalent thereof),
  • Documented medical emergencies resulting in medical confinement or incapacitation of a defined length,
  • Military Recall to active duty.

Students wishing more information about the petition process should review the procedure published with the “Late Withdrawal Without Refund/Late Drop With Refund” form, available via Atlas under the Students tab, Student Forms channel, Admissions & Records section.    

All refunds for fees are processed as follows:

If your fees were paid by a third-party agency, that agency will receive the refund to the extent of its payment to your account.

For any remaining credit, the balance will be electronically deposited to your bank account in accordance with your selected refund preference.  Activation of your electronic refund preference will ensure timely receipt of any refunds due to you at Valencia.  If you do not chose a refund preference, a paper check will be issued to the address currently on file in Atlas.  

For additional information, please visit the Business Office webpage.

If you are a financial aid recipient, your potential refund will be subject to applicable federal and state guidelines and laws. See the Repayment of Unearned Federal Financial Aid entry. If a debt is owed to Valencia (parking fine, returned check, etc.), the college reserves the right to apply any amounts due against any refund payable to the student account.